PAWS Roles and Responsibilities: 2018-2019 School Year

President. The president shall preside over all meetings of this organization and the Executive Board,
and serve as the primary contact to the school principal. The president is one of three designated signers
on all checks and drafts against PAWS funds. The president may call the Board of Directors or a general
board meeting at their discretion. This definition is an outline of duties and not intended to list all
possible responsibilities.

Vice-President. The vice-president shall assist the president in carrying out all of the presidential duties.
The vice-president shall serve as president in the case of the president being absent or unable to serve.
This definition is an outline of duties and not intended to list all possible responsibilities. The
Vice-president shall fulfill all functions delegated to them by the president and/or the Board of
Directors.

Secretary. The secretary shall keep all records deemed necessary by the Board, record minutes, prepare meeting agendas, and send notices of meetings to general members. Records will be kept within a binder stored within the PAWS office and on a Google.Doc account. The secretary is responsible for
keeping permanent records of bylaws, standing rules, meeting minutes, and membership lists. The
secretary is also responsible for bringing any necessary supplies to meetings. This definition is an outline
of duties and not intended to list all possible responsibilities. The secretary shall fulfill all functions
delegated to them by the president and/or the Board of Directors.
Additional Notes:
● Upload meeting minutes to G-drive (woodburn.paws@gmail.com), PAWS website
(www.woodburnpaws.org); send minutes within 2 weeks of meeting to all board members
● Include printed email motions in binder and scan to G-drive & website/amend meeting minutes
● File corporation renewal with Secretary of State online 2018-2019 school year

Treasurer. The treasurer is responsible for receiving funds for the organization, keeping accurate
receipts of expenditures, and paying out funds in accordance and with approval of the Executive Board.
They are responsible for presenting a financial statement at every meeting or at the request of the
Executive Board and must make a full report at the end of the year. They shall monitor all PAWS
deposits and accounts. This definition is an outline of duties and not intended to list all possible
responsibilities. The treasurer shall fulfill all functions delegated to them by the president and/or the
Board of Directors.

Chairperson-Volunteers. The Volunteers Chairperson is responsible for leading PAWS efforts to staff all
PAWS sponsored activities, as well as work closely to assist the Events Committee Chairperson in staffing all PAWS events. This definition is an outline of duties and not intended to list all possible
responsibilities. This chairperson shall fulfill all functions delegated to them by the president and/or the
Board of Directors.
Additional Notes:
● Reaching out with initial communication to all potential volunteers with a welcome letter,
background check form and event info
● Managing & updating our volunteer database
● Work with communications to reach out to the school and community populations with
campaigns, fliers, advertisements for volunteer procurement
● Working with the events coordinator to staff all events
● Researching new ways of managing sign-ups
● Be present at some or all PAWS events to recruit and educate potential volunteers

Chairperson-Events Coordinator. The Events Chairperson oversees and works with Leads on PAWS
events and activities. As such they will work closely with the Volunteers Chairperson and the
Fundraising Chairperson. This definition is an outline of duties and not intended to list all possible
responsibilities. This chairperson shall fulfill all functions delegated to them by the president and/or the
Board of Directors.
Additional Notes:
● Responsible for submitting CSD Rental Use Agreement for all events

Chairperson-Fundraising Coordinator. This Chairperson is required to manage the efforts of all PAWS
fundraising. This includes but is not limited to passive fundraising, active pursuit of donations,
contributing to events creation, participating in budget creation and management. This definition is an
outline of duties and not intended to list all possible responsibilities. This chairperson shall fulfill all
functions delegated to them by the president and/or the Board of Directors.

Chairperson-Communications. A Communications Chairperson is responsible for helping to proactively
facilitate channels of communication between school staff, teachers, parents, and board members. They
will assist the secretary in notifying the General Members of Regular and Special Meetings.
Communications Chair person will maintain PAWS social media outlets. This definition is an outline of
duties and not intended to list all possible responsibilities. This chairperson shall fulfill all functions
delegated to them by the president and/or the Board of Directors

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